Offer to conclude a licence agreement granting a non-exclusive right to use the Speech software (service)

This is a translation for convenience. The Russian original is the legally binding version; in case of any discrepancy the Russian text prevails.

20 March 2026

for the conclusion of a licence agreement granting a non-exclusive right to use the Speech software (service)

1. General provisions

1.1. This public agreement (hereinafter — the Offer) is an official proposal by Individual entrepreneur Aleksandr Nikolaevich Zhirnov, INN 614210823699, OGRNIP 323619600053708, hereinafter referred to as the “Licensor”, addressed to any individual (user), including those registered as a self-employed professional income taxpayer or as an individual entrepreneur, and to any legal entity, to conclude an agreement granting a non-exclusive right to use the Speech software (service) on the terms set out below.

2. Terms and definitions

Speech software (service) (hereinafter — the Service) — a service providing an interface for transcribing and summarising meetings, calls and recordings.

User — a person with the necessary legal capacity who uses the features of the Service on the terms of this Offer.

Licensor — the rights holder of the Service, individual entrepreneur A. N. Zhirnov, who grants the User the right to use the Service under a simple non-exclusive licence.

Acceptance — full and unconditional acceptance of the Offer by performing the actions set out in section 3 of the Offer.

Offer — this document, “Offer to conclude a licence agreement granting a non-exclusive right to use the Speech software (service)”, published on the internet at https://speech.systems/.

Agreement — the paid licence agreement granting a non-exclusive right to use the Speech software (service) between the Licensor and the User, concluded by Acceptance of this Offer.

Plans — the terms covering price, duration, the number of available minutes and other features, and the scope of rights included in the licence to use the Service, published on the official website https://speech.systems/.

Subscription — the option for the User to obtain remote access to the Service for a fee and for a limited period, within the Plan chosen and paid for by the User.

Profile — the User’s personal account in the Service, used to access the Service, the subscription terms and the Service’s features.

Website — https://speech.systems/ — open for free viewing, owned by the Licensor and containing information about the Service.

3. Procedure for concluding the agreement

3.1. The User may accept the Offer on their own behalf or on behalf of a legal entity of which they are an authorised representative.

3.2. Full and unconditional Acceptance of the Offer consists of registering on the Service at https://speech.systems/ and creating a profile (account).

3.3. Acceptance of the Offer by the User in accordance with this section means the conclusion of the Agreement (article 438 of the Civil Code of the Russian Federation) on the terms of the Offer.

3.4. The Agreement takes effect upon Acceptance of the Offer by the User and is deemed concluded for an indefinite term.

3.5. The Licensor reserves the right to amend the terms of the Offer at any time at its discretion. Where the Licensor amends the Offer, such amendments take effect from the moment the amended text of the relevant document is published on the internet at https://speech.systems/, unless a different effective date is specified at the time of publication.

3.6. The User agrees and acknowledges that amendments to the Offer entail the same amendments to the concluded and effective Agreement, and that those amendments take effect at the same time as the publication of the Offer.

The Licensor gives the User advance notice of amendments to the Offer no later than 10 (ten) calendar days before they take effect, except where such amendments are required by applicable law or relate to the addition of new features of the Service.

Notices of amendments to the Offer are sent to the User in the Service’s personal account or by email to the address given by the User when registering on the Service’s website. Information about the launch of new features of the Service is published at https://speech.systems/. The Licensor may send service messages.

3.7. The User bears the risk of not reading the new version of the Offer. The User’s continued use of the Service after the Offer has been amended is deemed acceptance of the new version of the Offer. The User may refuse to accept amendments and additions to the Offer, which shall mean the User’s refusal to perform the Agreement.

3.8. The Licensor may withdraw the Offer if the User breaches the rules for using the Service set out in this Offer or established by the legislation of the Russian Federation, or which became known by other means, and also if the Service ceases to operate.

3.9. The User is solely responsible for their own compliance with the law when using the Service. In this Offer, unless expressly stated otherwise, “law” means any applicable law, including both the legislation of the Russian Federation and the law of the User’s place of residence or of the place where they perform legally significant actions under this Offer. If the User’s use of any feature provided by the Service breaches the law, the User undertakes to refrain from using the Service.

3.10. This Offer and the relations between the Licensor and the User arising in connection with the use of the Service are governed by the law of the Russian Federation.

4. Subject matter of the Offer

4.1. The Licensor grants the User the right to use the Speech software (service) at https://speech.systems/ under a simple (non-exclusive) licence and provides the conditions for access to the Service, and the User undertakes to pay the fee in accordance with the chosen subscription Plan or to use a Plan granting the right to use the Service free of charge.

5. Procedure for granting access to the Service and terms of use

5.1. The Licensor grants the User remote access to the Service over the internet. To obtain access to the Service and create a Profile, the User must register on the Service.

5.2. Before registering, the User reads the text of the Offer and the personal data documents. The User registers independently or using accounts of third-party applications or services offered by the Service and available at registration.

5.3. By providing an email address during registration, the User permits the Licensor to send a confirmation code to that address.

5.4. After registration the User gains access to their personal profile and to the features of the Service. The User chooses a suitable Plan themselves.

5.5. The Service is intended for transcribing and summarising meetings, calls and recordings, including by means of artificial intelligence. The Service does not use uploaded calls or recordings to identify individuals. The Service is based on granting minutes (in different amounts depending on the Plan) for uploading a corresponding number of minutes of audio and video material for transcription.

5.6. After registration the User has free access to the “Start” Plan. The User uses the Service free of charge within the terms set by the “Start” Plan; the contents of the Plan are published on the Website.

5.7. In their profile the User may choose a paid Plan. The contents of each paid Plan are set out on the Website and in the Profile and are available to the User at all times.

5.8. The User uses the features of the Service within the chosen Plan. Once access to the Service has been granted, the User explores and uses its features independently and at their own discretion.

5.9. After registration the User may use the Service within their Plan; all features are available on the main page after registration.

5.10. To transcribe a meeting, call and so on, the User must upload a file or paste a link to the required file. The file formats supported by the Service are listed at the point of upload.

5.11. After a file (meeting, call and so on) has been transcribed, the User gains access to the transcript (spoken speech converted into written form) and to the summary (a brief recap, key points and outcomes).

5.12. The remaining minutes are recorded in the User’s Profile after each use of the Service.

5.13. The technical quality parameters of the Service are indicative. The accuracy of the Service (speaker separation, text synthesis and so on) may vary depending on many factors: recording quality, accent, background noise, specialised terminology. The User acknowledges and agrees that the output of the Service is generated by artificial intelligence and may contain factual errors, distorted proper names, inaccurate punctuation or incorrect speaker attribution.

5.14. A deviation of the Service’s output from the User’s expectations does not constitute improper performance of the agreement. The User checks the Service’s output themselves.

5.15. The Licensor may modify the Service and release new versions at any time and for any reason. The Licensor may add new properties and features to the Service or remove existing properties and features from it.

5.16. The User may not alter, decompile or in any way modify the program code of the Service.

5.17. The Licensor may suspend the User’s access to the features of the Service at its discretion where this is technically expedient and/or where threats to the proper functioning of the Service arise.

5.18. The Licensor may at any time terminate or suspend the User’s access to the Service in case of a breach of the Offer, technical necessity or a security threat.

5.19. The Service is not intended for processing information containing legally protected secrets: state secrets, banking secrecy, attorney–client privilege, medical confidentiality and so on.

5.20. The Service may not be used to process or distribute information promoting war, inciting national, racial or religious hatred and enmity, or other information whose distribution entails criminal or administrative liability.

5.21. The Service may not be used for unlawful purposes.

5.22. The User independently assesses all risks associated with using data placed in the Service, including assessing the reliability, completeness, security, lawfulness and usefulness of that data, as well as the rights to use it.

5.23. The Licensor’s obligations in respect of each Plan are deemed fully and properly performed from the moment access to the Service is made available on the terms of the subscription purchased by the User, regardless of whether the User actually uses the features of the Plan. Accordingly, no refund is made for unused subscription minutes under a Plan purchased for a fee.

5.24. The Licensor’s obligations to provide access to the Service are deemed performed and accepted by the User without signing any acceptance certificates.

5.25. The User may delete their Profile on the Service themselves.

5.26. Termination of the Profile may result in the destruction of any content associated with the User’s Profile, including transcripts of meetings, recordings and so on.

5.27. The User may not in any way transfer their Profile or give anyone else access to it without the Licensor’s prior written permission, unless the chosen Plan provides otherwise. Breaching this rule and passing an account to another person is a breach of the Offer and results in the termination or suspension of the User’s access to the Service without a refund.

5.28. The User grants the Licensor a non-exclusive right to process uploaded material solely for the purpose of operating the Service.

5.29. The User may contact the Licensor for technical and informational support at support@speech.systems. The Licensor answers the User’s questions at a time convenient to the Licensor.

6. Terms of the simple non-exclusive licence to the Service

6.1. Licence to use the Service: simple (non-exclusive).

6.2. Scope of the licensed rights: the ability to use the features of the Service solely for the purposes of this Agreement.

6.3. The User does not sublicense the Service or otherwise transfer the right to use it to third parties.

6.4. Without the Licensor’s written permission, the User is prohibited from: copying the Service; attempting unauthorised access to the Service; destabilising the Service; modifying the Service; extending the Service; decompiling the Service; reverse-engineering the Service; reorganising the Service; correcting errors in the Service; making any other changes to the Service.

6.5. The Licensor warrants that all rights to the Service belong to it and that there are no disputes with third parties over the rights to the Service.

6.6. The Licensor may conclude licence agreements for the right to use the Service with third parties.

7. Price and payment procedure

7.1. The licence to use the Service on the “Start” Plan is granted to the User free of charge.

7.2. The licence to use the Service on the other Plans set out in the Profile and on the Service’s Website is granted for a fee.

7.3. The price of each Plan is set out in the Profile and on the Service’s Website.

7.4. Payment for use of the Service on the “Pro” Plan is made by taking out a subscription to the Service.

7.5. Prices are stated as a monthly or annual subscription payment. When subscribing, the User chooses the payment frequency themselves. The payment is charged in full on a monthly or annual basis in accordance with the Subscription Period. For a monthly subscription the Subscription Period is 30 days from the date of the last payment; for an annual subscription it is 1 calendar year. All settlements under the Agreement are made in roubles.

7.6. The subscription price is paid by cashless payment from a linked card as follows.

7.6.1. The User links a bank card and/or electronic means of payment on their first payment on the Service (hereinafter — the Linked Card). Payment is made using the methods offered by the Service. The Licensor or a person authorised by it may charge the amount of the subscription price to any of the Linked Cards.

7.6.2. The subscription price is charged for each Subscription Period determined by the User when subscribing to the chosen Plan.

7.6.3. The User understands and agrees that by default the subscription is open-ended from the moment the first Subscription Period is paid for.

7.7. The User may decline to renew the subscription for the next Subscription Period by pressing the “Cancel subscription” button in the Service Profile. In that case access to the Service ends on the day following the last day of the paid Subscription Period. The subscription may also be terminated by the Licensor in other cases or on other grounds provided for in this Offer.

7.8. If there are insufficient funds on the Linked Card to renew the subscription, the Licensor blocks access to the Service on the current Plan and the “Start” Plan becomes available to the User. If there are insufficient funds on the Linked Card over a prolonged period, the Licensor may treat this as the User’s refusal to renew the subscription from the start date of the unpaid Subscription Period. The User may select the required Plan again by paying for the subscription.

7.9. By accepting the terms of this Offer, the User consents to the automatic periodic charging of funds from their account in payment for the subscription and acknowledges that instructions to charge funds from their account given in accordance with this clause are the User’s own instructions, and that actions taken to charge funds in accordance with this clause are performed with the User’s consent.

7.10. The fact that the software on the User’s personal computer (laptop) or mobile phone and their technical equipment do not allow the Service to be viewed and used is not a ground for a refund.

7.11. The Licensor may unilaterally change the subscription fee. A User who has taken out and paid for a subscription (with automatic renewal) is notified of such a change no later than 2 (two) calendar days before it takes effect, by publishing the new subscription price in the Service. The price of the subscription period actually paid for by the User at the time of the change is not subject to change.

7.12. The price of the “Business” Plan is agreed individually with the User wishing to purchase it. At the Licensor’s discretion the price may be published on the Website and in the Service Profile. Payment on the “Business” Plan may be made on the basis of an invoice issued by the Licensor. Payment is made within 2 (two) business days of receiving the invoice.

7.13. On any Plan the User may purchase additional minutes. The price of additional minutes is set out in the User’s Profile in the Service. Additional minutes are paid for in full by transfer to the Licensor’s settlement account using the payment methods available in the Service.

7.14. The User bears all banking and other costs of paying for the subscription under the Plan, where such costs arise, and is responsible for the correctness of the payments they make and for completing the necessary payment documents.

7.15. The User’s payment obligation is deemed performed when the funds are credited to the Licensor’s settlement account.

7.16. No refund is made for an unused period, because the Licensor’s obligations are deemed performed at the moment the User is granted access to the features of the Service under the subscription within the chosen Plan. The User is deemed to have used all the features of the Plan available in the Service and therefore has no right to demand a refund.

7.17. The price of the Plan paid by the User is not recalculated and is not refundable if, during the paid period of the Plan, the User has not used access to the features of the Service or has used it only in part.

8. Intellectual property

8.1. The Service’s Website, the Service, its individual components and other intellectual property placed in the Service (texts, graphics, articles, images and so on) are the results of the Licensor’s intellectual activity and are protected by the legislation of the Russian Federation.

8.2. The exclusive rights to the Service, its individual components and other intellectual property placed in the Service (texts, graphics, articles, images and so on) belong solely to the Licensor.

8.3. The Service and other intellectual property provided to the User under the subscription are intended for private, personal or commercial use for work.

8.4. Under no circumstances may the User remove or obscure information and notices about the Licensor’s copyright, trademark rights or other intellectual property rights.

9. Confidentiality

9.1. All data entered by the User when using the Service is stored on a secure server.

9.2. The Licensor undertakes to maintain confidentiality in respect of audio, video and other material uploaded by the User. The Licensor does not collect biometric data and does not identify individuals in media files.

10. Liability

10.1. The Service is provided by the Licensor “as is”. The Licensor does not warrant that the Service will meet the User’s purposes and expectations, that the Service as a whole or its individual components and/or features will operate without interruption or error, and does not warrant the reliability, accuracy, completeness or timeliness of the data. The Licensor does not warrant the uninterrupted and error-free operation of third-party software products and solutions (including the payment system).

10.2. Under no circumstances is the Licensor liable to the User or to third parties for any indirect, incidental or unintentional losses, including lost profit, loss of data or damage to honour, dignity or business reputation, caused by use of the Service, the inability to use it or the results obtained with it.

10.3. The User is solely and fully responsible for the content of audio, video and text material. The Licensor does not pre-moderate content and is not liable for the User’s infringement of third-party copyright or of personal data law when processing material. The User warrants that they have obtained all the consents required to use the audio and video recordings.

10.4. The Licensor is not liable for interruptions in the operation of the Service caused by technical failures in data centres or communication channels, or for scheduled maintenance.

10.5. The Licensor is not liable for losses arising from unauthorised third-party access to the User’s Profile where such access was made possible through the User’s fault (loss of password and so on).

10.6. The Licensor has to carry out updates and maintenance of the Service for technical reasons. The Service may be unavailable during that time. The User accepts this and warrants that they have no right to bring any claims regarding the availability of the Service. The Licensor will make reasonable efforts to schedule updates and maintenance outside working hours, but does not guarantee this.

10.7. The Licensor’s liability is in all circumstances limited to the amount of the licence fee actually paid by the User for the settlement period (month) in which the ground for the claim arose.

10.8. The Licensor will take all reasonable measures and any expedient actions to keep the User’s data safe and to maintain the Service in working order. The User acknowledges that technical faults and failures in the Service may occur and agrees that the Licensor has no technical means of predicting them, notifying the User of them in advance or entirely ruling out their occurrence. The occurrence of such faults or failures, whatever their causes and consequences, cannot be a ground for holding the Licensor liable.

10.9. The Licensor is not obliged to moderate, review, edit or control files placed in the Service by the User and cannot guarantee that files placed by the User do not infringe the copyright or other rights of third parties, the provisions of this agreement, the law or other documents. The User acknowledges and agrees that the Licensor is not obliged to review data of any kind placed in the Service. The User understands and agrees that they must independently assess all risks associated with using data placed in the Service, including assessing the reliability, completeness, security, lawfulness and usefulness of that data, as well as the rights to use it. The User understands and agrees that they bear sole liability in connection with the files they place.

10.10. The Service is not intended for use in making legally significant decisions without verification by the User.

11. Dispute resolution

11.1. The Parties agree that a mandatory pre-trial claim procedure applies to disputes under this Agreement. A claim is sent as a scanned copy of the document to the Parties’ email addresses. The deadline for responding to a claim is 10 (ten) calendar days from its receipt.

11.2. If no agreement is reached through negotiation, a Party may apply to a court in accordance with the jurisdiction provided for by the legislation of the Russian Federation.

12. Force majeure

12.1. The Parties are released from liability for partial or complete failure to perform their obligations under this Agreement if that failure resulted from circumstances of insuperable force (force majeure) that arose after this Agreement was concluded as a result of extraordinary events such as floods, fire, earthquake and other natural phenomena, as well as war, military action, blockade, prohibitive acts of the authorities and acts of state bodies occurring during the term of this Agreement, which the Parties could not foresee or prevent.

12.2. On the occurrence of the circumstances set out in clause 12.1 of the Offer, each Party must promptly notify the other Party by sending information to their email address. The notice must describe the nature of the circumstances and include official documents certifying their existence and, where possible, assessing their impact on the Party’s performance of its obligations under this Agreement.

12.3. On the occurrence of the circumstances set out in clause 12.1 of the Offer, the deadline for a Party’s performance of its obligations under this Agreement is extended in proportion to the time during which those circumstances and their consequences persist.

12.4. If the circumstances listed in clause 12.1 of the Offer and their consequences persist for more than 3 months, the Parties shall hold further negotiations to identify acceptable alternative ways of performing this Agreement or to terminate it.

13. Term of the Offer. Final provisions

13.1. This Offer is in force from the date of its conclusion, which is the date the User accepts the Offer, until the Parties have performed their obligations. The User has access to the Service for no more than three years from their last visit; three years after the User’s last visit to the Service the Licensor deletes the User’s Profile and destroys their personal data, and this agreement terminates.

13.2. The User confirms that all the terms of this Offer are clear to them and that they accept them unconditionally and in full.

13.3. This Offer applies in all countries of the world and on the internet.

13.4. The Agreement is concluded in accordance with the legislation of the Russian Federation and on the territory of the Russian Federation. The User is notified that the legislation of other states does not apply to the Licensor’s activity and that all disputes are resolved solely in accordance with the legislation of the Russian Federation.

13.5. If a court finds any provision of this Offer invalid or unenforceable, this does not render the other provisions of the agreement invalid or unenforceable.

14. Licensor’s details:

Individual entrepreneur Aleksandr Nikolaevich Zhirnov

INN: 614210823699

OGRNIP: 323619600053708

Account: 40802810952090409025

Sberbank PJSC, South-Western Bank, Rostov-on-Don

Corr. account: 30101810600000000602

BIC: 046015602

E-mail: hello@speech.systems

Support: support@speech.systems